Tools for School Administrators


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    Tardy Sweep

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    Start by setting up some useful information that will be used during tardy sweeps.
    Add the name of the person performing the tardy sweeps.

    Protect the data by choosing a PIN.

    Set up your preference for automatically sending emails to student's guardians.

    Scroll down to see the bottom portion of the Prefs display.

    Set up rules to highlight students with repeated tardies.

    Select a threshold for applying detention based on the number of tardies accumulated.

    Pick a location for the tardy sweep to take place.

    Pick a room for the recipients of this tardy sweep to have detention.

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    Set up the periods/times for your school by selecting "Add/Edit/Delete Periods"

    Give each period a name you commonly use.

    Set the time and day of the week corresponding to that Period and return.

    Note that periods are valid for the student roster for which it is created. The periods in the example shown are only valid for the demo data set. Go to the bottom of this discussion to view how a CSV file should look extracted from your SIS.

    If you use another Good School Tool app, you can simply share the Roster between apps.

    Once you are happy with the set up for the periods for your school, return to Tardy Prefs.

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    Select "Period" for the Tardy Sweep under way.
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    Select one of your preset Periods defined for this Roster of students.

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    Share Preferences with other Tardy apps to enable staff to perform sweeps all around campus.

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    Sharing Tardy Student Roster and Picture data with other Tardy apps via AirDrop pops the standard AirDrop dialog.

    Note that cell phones must be "awake" for them to show up in the Air Drop menu.

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    Now you are ready to do your Sweeps. Select the Sweep tab.
    Select "Tardy" to create a tardy for individual students.
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    You may search for a student by first or last name, and enter only the first few letters to get a list of students with their pictures. Select one and you will create a tardy for that student for this period.

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    You may also scan a student's ID using their barcode to find the student.

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    If you selected to automatically email or text a tardy notification, one will be sent to the parent/guardian of record.

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    When a student reaches your preset threshold for tardies, a detention is automatically assigned.

    Once a Sweep is performed, Share Tardies via Airdrop or email to the subscriber app. This will enable that user to build a consolidated Tardy report.
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    Each Admin sends an email of their sweep to the subscribed user.

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    The subscribed user "copies" the email attachment with a long depression on the attachment icon.
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    Then simply select Copy to Tardy Sweep. Repeat for each Admin sending an email. Now your Sweep for the time frame selected is consolidated.

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    Once Tardy Sweeps are consolidated, you can build up a report by Day, Week, Month, All reported, or a collection of your choice.
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    A formal Tardy Report can be Printed, emailed, or AirDropped as a CSV file (spreadsheet) for others to use by the Subscribed user.

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    Once you "Find Tardies" you will be presented with a list of tardies & choices for delivery.

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    Tardy reports may be emailed to others for record keeping.

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    Tardy Sweep Demo Roster

    Shows your student roster.
    Demo Data is provided to get started.
    "Import" Real Student Data via CSV file created from your SIS or Spreadsheet program (Excel or Numbers).

    See below for an example CSV file.

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    Once you have imported the student roster, you may import their photos.

    You will need a folder with the photos of your students.
    Each student will be named using their student id number.
    The folder should be zip'd for transfer.

    You may import the zip file through AirDrop, an email attachment or using a repository such as DropBox.

    A standard Airdrop dialog will pop up with all the devices available in the immediate area. Choose Copy to Tardy.

    You are required to have a subscription for this feature.

    Accept the data on the target device by selecting "Import". Now you have a consolidated list of all students with photos.

    Demo Data Example in Excel.

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    Demo Data CSV Exported from Excel.

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    Demo Data CSV Imported.
    Select "Suggest Row Names" for Automatic Alignment (recommended).

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